Privacy Policy

1. Data We Collect

• Account data: username, email, and authentication details.
• Profile data: avatar, title, job/institution, city/country, phone, and optional demographic fields.
• Registration data: attendance choices, dietary/accessibility details, and consent choices.
• Payment and invoice data: payment status, amount due, VAT number, billing identity, and address details.
• Abstract data: authorship, scientific text fields, themes/keywords, reviews, and decisions.
• Sponsorship data: company profile, package choice, logo, and contact information.
• Technical data: cookie preferences and basic usage/session data needed for core site functionality.

2. Why We Process Your Data

• Create and manage user accounts and profiles.
• Administer events and attendee registrations.
• Support abstract submission, peer review, and final decisions.
• Track payments and generate invoice records.
• Manage sponsorship applications and communications.
• Maintain security, prevent abuse, and improve service reliability.

3. Cookies and Similar Technologies

We use essential cookies and optional cookies for site experience and performance preferences. You can manage your choices in our Cookies Policy.

4. Who Can Access Data

Access is restricted based on app roles and permissions. Organizers and authorized reviewers can access data required to operate events and evaluate abstracts. Administrative access is limited to authorized platform maintainers.

5. Data Retention

We retain data for as long as needed to run events, fulfill operational/legal obligations, and preserve administrative records. Data may be removed or anonymized when no longer required.

6. Your Rights

Depending on your jurisdiction, you may have rights to request access, correction, deletion, restriction, or export of your personal data, and to object to certain processing.

7. Security

We apply reasonable technical and organizational safeguards to protect data against unauthorized access, alteration, loss, or disclosure.

8. Contact

For privacy-related questions or requests, contact the event organizers through the platform communication channels available on the active event pages.